The Museum System Helps You Expertly Manage Your Collection

The Museum System (TMS) is the world’s leading collection management software, handling every facet of collections both large and small, from objects and exhibitions to insurance policies, shipping activities, and more.

Support all your organization’s collection management activities

Join the TMS community of over 800 institutions worldwide, and achieve unsurpassed access, knowledge and control of your collections. This powerful tool will help make your collections more manageable for your organization and more relevant to your community. With TMS, you have the option to access eMuseum, a web-based application that integrates seamlessly with TMS to dynamically publish information to your website, intranet, and kiosks.

TMS Benefits

Multilingual, In-depth Collections Management

Capture and manage all of the data related to your collection. Object information, as well as records for the people and organizations connected to those objects, can be catalogued and cross-referenced across all TMS modules. Accurately track your collection terms with easily configurable attributes, and a dynamic, integrated thesaurus. Instantly search through your entire collection, or save complex searches to find exactly what you are looking for. TMS also supports 22 languages.

Intuitive Exhibition and Event Management

Efficiently plan and manage your exhibitions. The Exhibition module seamlessly integrates with the Loans and Shipping modules in TMS, giving you insight into the full scope of your upcoming shows. You can also track an unlimited range of events such as lectures, openings and previews; all cross-referenced to other TMS modules. Complex workflow is intuitively organized.

Dynamic Custom Reports and Forms

With TMS, you have access to over 200 pre-configured reports, including loan agreements, catalogue texts, condition reports and exhibition checklists. This information can be quickly exported to Word, Excel and PowerPoint. Easily create data entry forms and workflow-control fields tailored to your specific processes and requirements. We also offer custom report building services to further support your exact requirements.

Simplified Media Management

TMS delivers full Digital Asset Management (DAM) functionality and creating new media records in TMS is a snap. Automatically import media metadata, control access to images at different resolutions, and manage document transcriptions, including content and document indexing and searching. Over 100 media formats can be read and managed in TMS.

Easy Integration for 24/7 Data Access

Access your data any time, from anywhere. TMS runs on industry standard database management systems, so it integrates easily with other enterprise systems. Fully standards compliant, TMS adheres to international standards in the cataloguing, management, and interchange of collections data. The Object Importer works with Excel spreadsheets or XML files for quick data entry and batch importing.

Administrative Support

Let TMS help you with the behind-the-scenes work. Easily track and manage insurance policies and set up automatic policy renewal alerts. Manage all outgoing and incoming loans with ease. Simplify shipping by creating plans, reports and receipts in TMS. Even information about geographical locations and buildings related to the collection is at your fingertips.

We’d Love to Talk to You. Contact Us Today.

We’re here to answer any questions, requests or technical queries. Simply fill in the form and we’ll contact you as soon as possible. Let’s get started!

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    Resources

    I’m here, but my database is there; Accessing TMS when you’re away from your home base

    A message from Gallery Systems,
    by Sheena Archer, April 5th, 2016

    Between off-site visits, courier trips, and after-hours projects, there are a lot of reasons users can benefit from remote access to TMS on a smartphone or tablet.

    Connecting to TMS on your mobile device is a […]

    Read more at the Gallery Systems website

    Collective Conversation with Erin Narloch

    It’s a Wrap: Collective Imagination 2016

    A message from Gallery Systems,
    by Sheena Archer, April 25th, 2016

    Last week, Gallery Systems welcomed over 150 attendees for our 7th Collective Imagination Conference. We hosted CI 2016 at the Metropolitan Museum of Art in New York City, with sessions ranging from topics such as […]

    Read more at the Gallery Systems website

    TMS Conservation Studio Now Available

    A message from Gallery Systems,
    by Sheena Archer, May 3rd, 2016

    Gallery Systems is pleased to announce the release of TMS Conservation Studio, a web-based tool that supports conservators by providing a workspace where all conservation object and project information is consolidated, linked, streamlined and managed.

    “Conservation […]

    Read more at the Gallery Systems website

    Resources

    TMS Brochure

    About TMS

    Take an in-depth look at TMS’s modules, features, services, system requirements and more. See what the world’s premier collection management software can do for you.

    DOWNLOAD

    Interns prepare items for use

    TMS at IARC

    The Indian Arts Research Center wanted to equip its small staff with the right collections management tools to manage their large collection. TMS helped them better reach their communities.

    Read more at Gallery Systems website

    Multilingual Functionality in TMS

    TMS Delivers Multilingual Functionality

    View a quick slideshow presentation to see how simple it is to use TMS in 22 languages. TMS includes a multilingual thesaurus.

    WATCH IT

    What The Museum System Users Say

    “TMS is very flexible system allowing us to effectively and efficiently manage all the many different collections on display at Temple Newsam House as part of the Leeds Museums and Galleries collections.”
    - Jen Kaines, Registrar and Collections Manager, Leeds Museums and Galleries
    “TMS and eMuseum provides a dynamic platform, which enables us to have art registration and communication as one procedure.”
    - Morten Nybo, Project Manager, Danish Agency for Culture
    “I’m always proud to tell a colleague that we use TMS for our catalogue raisonné. TMS makes me feel confident that we have a system that is reliable, which we don’t have to worry about. It has made my job a lot easier.”
    - Andrea Liguori, Managing Director, The Richard Diebenkorn Foundation
    “Museum are the foundation of the management of our collection. With the help of TMS, we can extend our information to the public and internal staff alike.”
    - Lenn Nunn, Head of Information Systems, National Gallery, London